The Annual General Meeting (AGM) was held online on Monday 21st July at 8pm.

Committee Members

POSITION	APPOINTEE
President	Chris Ingold
Vice-President	Francois Grobler
Secretary	Stuart Bettiss
Treasurer	Mathew Utting

Draft meeting minutes are below.

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1. Welcome 

2. Apologies 

Attendees:	Stuart Bettiss, Francois Grobler, Matthew Utting, Chris Ingold, Ben Frayle, Zoltan Celedes, Rodney Jones, Jo Ingold, Marcus Solin, Sonika Balyan, Tamara Price.
Apologies:	Jodie Jones
Proxies:	none

3. Quorum Check

Quorum is 10% of members – quorum was present – 11 of 56 current members attended.

4. Acceptance of the previous AGM Minutes

Previous Minutes from 15th July 2024 were read/presented:

• Motion – Acceptance of last AGM minutes from 15th July 2024

Moved by Matthew Utting and seconded by Francois Grobler. Motion Passed

5. Committee Reports
   1. President’s Report
      • A really busy year for the Melbourne Meeples with 780 hours of gaming events delivered between July 2024 and June 2025
      • Melbourne is starting to be recognised as the gaming capital of Australia with the number of events being delivered, and international publishers/designers/distributors starting to recognise this (Alley Cat Games to name just one)
      • Big thankyou to all the committee members, volunteers, our retail partners, The Boss Agency for BGNO,  and our event sponsors at Mind Games, VR Distribution and Lets Play Games who helped support our events throughout the year 
      • The BGNO event at Fed Square in October 2024 was successful again, with this year’s event is planned to be bigger again
   2. Secretary’s Report
      • We increased our membership by 26 members in the 2024/25 year, and finished the year with 108 members – our largest membership year to date
      • We currently have 56 members signed up for the new membership year
      • We ran a successful 10 year birthday event at the Gaming Arena in August 2024
      • The Board to Death event in Coburg ended in April 2025, and has been replaced by Meeples in the Meadows which is run once a month at the Broadmeadows Library.
      • A new event – Get Board at the Library – also commenced in this membership year at the Watsonia Library – once a month.
   3. Treasurer’s Report
      • The 2024/25 period saw growth from Special Events (Big Games Night Out [Melbourne International Games Week]), profitable Annual Events and increased memberships.
      • The association has cash reserves of $35,241.42 (up $12,337.06 as at 30 June 2024) with $0 liabilities.

6. Acceptance of the association’s financial statements for 2024-2025
   • Motion: Acceptance of committee reports and Financial Statement
     Moved by Matt Utting and seconded by Chris Ingold. Motion Passed.
7. Election of Committee 
   1. Election of President
      • Chris Ingold nominated by  Stuart Bettiss, seconded by Tamara Price.
        Chris Ingold was elected unopposed.
   2. Election of Vice President
      • Francois Grobler nominated for the position of Vice President, seconded by Chris Ingold
        Francois Grobler was elected unopposed.
   3. Election of Secretary
      • Stuart Bettiss nominated for the position of Secretary, seconded by Francois Grobler.
        Stuart Bettiss was elected unopposed.
   4. Election of Treasurer
      • Mathew Utting nominated for the position of Treasurer, seconded by Stuart Bettiss.
        Mathew Utting was elected unopposed.
   5. Election of General Committee Members
      • No other general committee members were nominated/elected.

8. Membership Fee

Membership	Fee
Full  2026/2027 Year	$60
Post MeepleCon 2025/2026	$30

o Motion: Fees for 2026/27 year as proposed in table above.
Moved by Chris Ingold and seconded by Matthew Utting. Motion Passed.

9. General Business
   1. Rodney Jones thanked the Melbourne Meeples, in particular Francois Grobler, for making him and his wife Jodie so welcome since joining in October 2024, and they have enjoyed attending Meeplecon, OzBunnycon and the Board to Death and Meeples in the Meadows events.
   2. Chris Ingold mentioned that the Big Games Night Out Event at Fed Square in October will be bigger this year, with the entire top floor of Beer Deluxe being used as an open gaming space, and the planning of a large scale game of a Damsels Tale potentially hosted by Stella and Tarrant from The Meeple University
   3. Chris Ingold advised that Meeplecon 2025 will be at the Coburg Town Hall from 12th to 14th December, and will also include the provision of Aircon Units. This event is later this year, due to this and similar venues already being booked out.
   4. Chris Ingold mentioned that the Committee are now looking for venues for the Meeplecon 2026 event – to be booked soon.

10. Closure